Construction Administrative Assistant

Job Description

Windward Building Group, Inc. (headquartered in downtown St. Petersburg’s Edge District) is hiring a Construction Administrative Assistant. We are looking for a smart, motivated, highly organized, hardworking professional to fill this position and join our team. The right candidate for this position will be self-motivated, independent, and able to work under tight deadlines in the fast-paced construction industry. This is a fantastic opportunity to join a growing family-owned business! This full-time position includes health insurance benefits, paid vacation time and opportunity for advancement. Experience in the construction industry is preferred, but not required.

Responsibilities include a combination of the below:

Act as the liaison between Windward Office and superintendents in the field
Coordinate jobsite purchases and rentals
Prepare and coordinate submittal process
Collaborate with team members to submit and obtain permits at local building departments
Coordinate ongoing projects with onsite superintendent and project manager
Liaison between upper management and vendors/subcontractors to obtain facilitate on-site progress
Prepare closeout documents for ongoing projects
Assist in bidding process using bidding program to obtain bids specific to project using email and phone as follow up
Support the administrative functions of construction projects from the design phase through close out
Maintain clear exchange of information with office team, field team, architects, and owners regarding project status
Organize and maintain the existing electronic filing system
Take direction from supervisors and execute tasks promptly and efficiently

Desired Skill Set to Include:

Organization
Time Management
Clear and Concise Communication
Problem Solving
Computer Skills
Independent Task Management