Assistant Project Manager

Job Description

Founded in 1919, Holt Construction is celebrating over 100 years in business with our 3rd generation of Holt family leadership. Holt thrives on its reputation as a quality construction company that maintains its core values and “family” atmosphere while providing the best services to our clients.

Our team’s experience, training and backgrounds have allowed us to work within the most sensitive markets, including data centers, Class A secure buildings, airports as well as the healthcare and pharmaceutical industries for over 80 years. Many of Holt’s employees have been with the company for over 25 years which is a true indication of our particular core values and business approach. Our extensive project portfolio and repeat clientele are testament to our quality of work and ability to develop and maintain long-term client relationships.

Holt’s management philosophy is to be managers of the construction process, not just overseers and recorders of the process. We pride ourselves in working with owners and all team members in a collaborative process to provide cost-effective solutions to the numerous roadblocks that may be encountered during design and construction to ensure successful project execution.

Job Summary

The Assistant Project Manager (APM) works under the direction of a Project Manager, Sr. Project Manager and/or Project Director/Executive, depending on the type and size of a given project. The APM also works closely with Superintendent on assigned projects with the overall project direction, completion, and financial outcome. This role requires collaboration from multiple internal departments as well as direct interface with the customer, subcontractors, and design teams. Additionally, the incumbent assists in management and/or coordination of on-site staff and ensures project documentation is up to date and distributed as required.

Essential Duties and Responsibilities

Manage and update construction schedule based on project team input, trade contractor progress and materials delivery
Setup initial contracts and project information
Prepare monthly owner project status reports, as required, for approval by Sr. Project Manager and/or Project Director/Executive
Maintain all tracking logs up to date for accuracy and progress
Create and update weekly meeting minutes & corresponding attachments and distribute to all attending parties, once approved by Project Manager/Sr. Project Manager.
Review 3rd party testing reports to confirm compliance and follow up as required with Project Superintendent for close out of open items and reporting.
Review, track and distribute RFIs
Create submittal schedule
Review, forward and track status of submittals to ensure compliance with contract documents
Complete project close-out
Assist in management and/or coordination of the following:
Kick-off documentation by preparing and maintaining documents in the project specific folders for reference and record keeping.
Maintain drawing log and update current drawing sets
Support the development of Subcontractor Base and MSA execution
Project permit processes and adherence
Assist in the preparation of bid packages and procurement
Track/review approved change order execution and cost of time and materials
Issue Weekly RFI/ Submittal and Change Order Logs to ensure all parties are aware of responsibilities and schedule impacts. (Owner/ Sub separately)
Issue subcontractors change orders and subsequent execution with the assistance of the Project Accountant
Development and maintenance of site logistics plan, in coordination with Project Manager and Superintendent
Other duties as assigned

Qualifications

Associates or bachelor’s degree – Construction Management, Engineering, or related field
2-5 years of industry experience. Project management experience a plus
1-2 years of supervisory experience, a plus
Working knowledge and efficiency on Microsoft Office Suite (Word, Excel, PowerPoint)
Knowledge of Microsoft Project, Primavera and/or Procore preferred
Strong and effective written and verbal communication skills
Time management and organizational skills
Ability to read, understand and interpret drawings and specifications
Ability to work independently and as part of a team